reposted from PASA blog: http://www.peninsulaadventure.ca
UPDATE: The deadline for registration transfers has now passed. TTRW relay teams can make changes without fees until September 14th, 2018
The most frequent question we get is “I missed the race going on sale, and now the race I want is sold out. Do you have a wait list?”
The second-most frequent question we get is “I just found out I can’t make it, can I get a refund or defer it to next year?”
Unfortunately we cannot accommodate any of these scenarios. We offer no refunds, we cannot defer until the following year and we don’t organize a wait list.
We do allow transfers between parties. Be it the TTRW or Subaru BPMR, the process is the same.
We encourage all racers to check out your race’s associated Facebook Event (links below) to see if anyone is looking to go (“wanters”) or to see if anyone is looking to get out of a registration and recoup some of their fee (“cannoters”). If and when a “wanter” finds a “cannoter,” either on Facebook or simply by word of mouth, then the “cannoter” just needs to let us know who the “wanter” is by emailing us at firstname.lastname@example.org and if there’s sufficient time between the request and the race we can change the name & details. There will be a $20 admin fee payable by e-transfer to our non-profit association in order to complete the administrative change, typically paid by the “wanter” …but not always. Each party interested in swapping a bib will have to discuss and agree on the specific financial details with the other party directly, the race will only receive the admin fee(s) for the change(s).
In an effort to be more accommodating and have fewer DNS’s we will send a blurb in at least one of our e-newsletters to our mailing list to find some “wanters”, and a blurb in at least one racer newsletter to suss out some “cannoters” with the same call-to-action to the relevant Facebook event. This is the effort we find ourselves able to make within the constraints of the non-profit association that we run.
If you don’t use Facebook, you can certainly search Twitter and Kijiji as well.
In every case, remember:
- we kindly ask that racers do not charge more for the registration than what they paid.
- if you use these forums, you leave your contact info at your own risk, and
- if you suspect a scam or illegitimate offer DO NOT SEND CASH OR E-TRANSFERS until you confirm with us that the race registrant you’re dealing with actually holds a valid registration.
Our third most frequent question is “can I drop down/ante up to a shorter/longer distance?” in which case you’ll have to do the above (you’re a wanter) and then do the same in reverse (as a cannoter) to find someone who wants to buy your other registration.
Our organization has to do what makes sense to be financially sustainable, and thus be able to continue putting on great events, each with their own great race experience. Exact deadlines for switches are posted on our social media channels but are typically a month prior to the race.
Check out the discussions here:
Aug 11, 2018 Subaru Bruce Peninsula Multisport Race Facebook Forum
Sept 23-24, 2018 Tobermory Trail Race Weekend Facebook Forum